Shop Coordinator - NY | Overall Murals

NY shop coordinator

OVERVIEW:

Overall Murals is expanding and seeking a Shop Coordinator to oversee daily operations at our Paint Shop in Brooklyn, NY. We are a Brooklyn based company specializing in hand-painted advertising murals and sign painting. We paint all over New York and the country.

Position Summary:

The Shop Coordinator will work closely with our two Shop Assistants and will report to the Co-Owners of the company. They are responsible for maintaining the overall integrity and quality of the paint and production shop, production process (from prep to post), and production supplies. The Shop Coordinator provides supervision, support and coordination of pre and post production activity taking place within the Overall Murals paint shop based in Brooklyn, sub shops in other major markets, and the work fields, nationwide.

The person we seek is handy, thrives under pressure, well organized, excellent at multitasking, tech savvy, has a passion for the mural industry and is willing to learn new things. The Shop Coordinator is open to wearing multiple hats and doing everything from low level to high level tasks.

RESPONSIBILITiES:

This position is responsible for supporting and managing the effective, on-time completion of daily activities required for the shop, in accordance with the project plan schedule and the company's policies and practices in a professional and positive manner. The Shop Coordinator will spend a majority of his or her time in the shop, however, since most of our work is outdoors, he or she will spend time in the field as well as needed to make sure projects are running smoothly and efficiently. This person will support conditions of each project from start to finish to ensure that projects are completed on-time and on-budget.

Production Support -This person will work closely with the production team and provide support to manage aspects of multiple painting projects simultaneously. This person will be calm under pressure and able to work with all kinds of personalities, in a deadline driven environment. The Shop Manager will be responsible for communicating with the operations and production team and owners regarding the shop (Brooklyn and other markets if required), shop activities and mural production (pre + post).

Responsibilities include but are not limited to:

1. Team Management

Assist in training, supervision of and evaluation of employees including Shop Assistant/s, Apprentices and Painters as required
Create systems for employee growth and development
Utilize Project Management, Graphic Editors, and other computer related apps and software (i.e. Trello, Google Drive Apps, Slack, Canva, and Microsoft Office) for team, project and shop management as required
Develop, maintain and implement training guides (i.e. SOPs, apprentice program)
Lead by example as well as address employee disputes, questions, and concerns
Ensure staff adheres to safety standards, company policies, and procedures
Develop and assign staff work schedules as required and in collaboration with Operations
Oversee employees and ensure duties are completed up to standards in an efficient and timely manner
Maintain constant communication with staff, operations, owners, and other departments as needed
Contribute to maintaining a positive, professional, productive work environment for all employees and managers within the company
Bring problems and solutions to the attention of owners and other management as required
Advocate for company culture and quality standards and results

2. Shop Duties & Maintenance

Maintaining, replacing, upgrading, building and organizing the shop, work stations, equipment, materials, and vehicles across nationwide shops as required but mainly for our NY headquarters
Preparing, packing, and shipping materials for ongoing projects if required
Production Duties - As related to all mural preparation, production and post production
Inventory of supplies and vendor partner relationships - work with vendors and find best rates to keep the shop stocked with materials, equipment, lighting, and other services and all other supplies as required.
Review and approve invoices for supplies ordered
Organize and ensure projects are on track and adhering to the schedule
Ideating new projects
Innovate, update, research and execute ideas to improve organization, efficiency and processes for mural production and the shop/office

3. Production - Doing and Delegating

General wall maintenance, preparation, upgrading and buildout of existing and new nationwide wall inventory as needed - set up of new locations, logistics and planning including rigging plans, lighting design, and measurements.
Collaborate with other departments and/or shops to execute plans, unique paint strategies, and other client requirements
Drive the truck as needed
Weekly graffiti maintenance routes
Pickups and deliveries
Buff or priming the walls
Set up scaffolding, and equipment, delivering lifts including swing stage (rigging)
Seek and set up new workshops as needed

Job requirements:

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully.

Physically Fit - Able to stand for long durations of time and safely push, pull and lift up to 90 pounds frequently without assistance or equipment.
Reliable - Prompt, responsible, safety-oriented, genuine pride & pleasure in a job done well
Productive - Possesses a sense of urgency and works efficiently, quickly and with common sense
Organized and Detail Oriented - Enjoys planning and organizing. Can keep both a physical and digital workspace organized and up to date.
Team Player - Communicative, thick skinned, sturdy, and naturally inclined to support your teammates and all types of personalities that come with working with a hardcore team of painters. You don't take things personally and getting the job done in an efficient, smart manner is the goal. Big egos need not apply.
Management experience - Has managed and overseen a team of at least 5-10 people minimum.
MUST have a valid NYS Driving License

MINIMUM QUALIFICATIONS:

Physically Fit - Able to stand for long durations of time (up to 4 hours) and safely push, pull and lift up to 90 pounds frequently without assistance or equipment
Reliable - prompt, responsible, safety-oriented, genuine pride & pleasure in work done well
Flexible Schedule - willing to work a variety of days/hours (including weekends), under tight deadlines/short notice
Valid California Driver’s License - and ability to operate company vehicles including trucks and cargo vans, owning one's own vehicle is preferred
Willing to travel
Team Player - Communicative, thick skinned, sturdy, and naturally inclined to support your teammates and all types of personalities that come with working with a hardcore team of painters. You don't take things personally and getting the job done in an efficient, smart manner is the goal. Big egos need not apply.

ADDITIONAL DESIRED QUALIFICATIONS:

Mural industry experience - a minimum of 2 years experience in our field
Construction Skills - Experience in light carpentry, electric, construction, and use of hand & power tools
Technical - Experience with Microsoft Office Suite, Google Suite, emailing capabilities and business systems
Ideally can ride an electric bike and is not afraid of heights
Rigging/Scaffolding experience/certification a plus
Trello or other Project Management Platform knowledge a plus

WORK CONDITIONS: (include but not limited to)

Required to occasionally work in high, precarious places using scaffolding, ladders, Scissor lifts or boom lifts or chairs. Occasionally works near moving mechanical parts. Occasionally exposed to wet, and or humid conditions, extreme heat, vibration and inclement weather. Noise level in the work environment may be loud.

The environment here is professional, fast-paced, fun, family-style and creative surrounded by a group of unique artists.

The environment here is professional, fast-paced, fun, family-style and creative surrounded by a group of unique artists. If you can handle all this and more, send your resume and a short cover letter on why we should hire you.

Please respond with your resume, a short cover letter, and a link to your portfolio/work if available.

TERMS & COMPENSATION:

Salary: TBD DOE

The position is full-time

Flexibility required - This is a demanding position. The schedule may include early mornings, nights, weekends, and occasionally on-call